A bill of sale contains key information about the vehicle transaction that can be of service down the road, so having one in your records is highly recommended.

If you don’t know how to draft a bill of sale, don’t worry—

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Here’s everything you need to know about how to draft a bill of sale in Pennsylvania.

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What is a bill of sale?

A bill of sale is a receipt for a private vehicle transaction. It has all of the information about the transaction, including what was sold, for how much, and when. But it’s also more itemized than a standard receipt, as it should also have information about the car, like the odometer reading and the Vehicle Identification Number (VIN).

It also has information about the buyer and the seller, including signatures and contact information.

The purpose of a bill of sale is to provide a written record of the terms of the sale that both parties agreed to beforehand. This is why the signature and names of each party should be featured, so any dispute over the terms can be easily resolved.

A bill of sale, unlike other documents having to do with the sale process, can be written on any available piece of paper, although there are unofficial templates available online.

A bill of sale does not legally transfer ownership of the vehicle from the seller to the buyer. This is part of the reason why states don’t always require one. To finish the transaction, the buyer must complete and file a

title transfer

Is a bill of sale required in Pennsylvania?

Pennsylvania does not require a bill of sale. It doesn’t play a role in the titling or

registration

process—all that is needed is for the seller to sign the title over to the buyer once the sale is complete.

What is required in a Pennsylvania bill of sale?

Pennsylvania does not have any pre-existing templates or forms on their DMV website, but there’s no shortage of free templates online. Or, if you want to keep it simple, you can draft your own.

The following information should be included:

Date of sale

The vehicle's:

VIN (Vehicle Identification Number)

Make

Model

Year

Odometer reading

Purchase price

The buyer and seller's:

Names

Addresses

Signatures

What should I do after I get a bill of sale?

Selling a vehicle privately is more involved in Pennsylvania than simply signing over a title and handing over the keys. But the first thing you should do after the bill of sale has been signed is to make sure that both parties have a copy to keep for their records.

Next, the buyer and seller will have to go to a Pennsylvania Department of Transportation (PennDOT) office to file an auto title transfer. As the buyer, be sure you’ve familiarized yourself with all the necessary forms, which are listed on the DMV’s

official site

, along with any fees you may have to pay.

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